POLICELOT - ARTISTS TERMS AND CONDITIONS OF BUSINESS
For Television Background & Commercial Artistes
1. I agree to be available for background work (including work in TV commercials) and I will abide by the terms and conditions agreed between the agency and client. I understand that policelot, is my sole police uniformed agent for finding my background work and TV Commercials in the North of England.
2. I will notify the agency of my non-availability for work, or of particular clients for whom I do not wish to work, but once an offer has been accepted in respect of my services, I shall faithfully carry out all my obligations in accordance with the contract made.
3. I confirm that I am self-employed, and that all fees paid to me are paid gross of taxes and national insurance. I also understand that if I am claiming benefits that it is my responsibility to make the necessary checks as to whether I am allowed to do this kind of work and I must declare it accordingly. I ALSO UNDERSTAND THAT BY LAW POLICELOT MAY BE ASKED TO PASS MY DETAILS ONTO THE INLAND REVENUE FOR INCOME TAX DEDUCTION PURPOSES.
3.1. I understand that it is my duty to register with HM Customs & Excise for Value Added Tax if my annual turnover exceeds the minimum annual turnover registration threshold (85K) for the time being. In the event of registration, I shall supply my VAT number and VAT shall be added to all invoices, which are issued on my behalf.
4. I understand that if following a job I am paid cash direct by the client, I acknowledge that this sum includes not only my fee but also the agency’s commission and undertake to reimburse the agency accordingly within 24 hours of doing the job.
5. I understand and agree that the policelot will deduct 18.5% commission plus VAT from all background fees and 25% where I am classed as a featured artist in a TV Commercial. These fees are for suggesting, securing and confirming the details for the booking to you, (the artist).
6. Policelot have a strict no bullying policy however playful banter on set between crew and extras should be expected, should you feel you have been victimised whilst on set you should firstly contact policelot so we may investigate the allegation.
7. I understand that I am required to have a professional photograph taken with a recommended photographer by the policelot. The policelot will arrange for a professional photographer to take my picture the cost of which will be FREE. I understand that I do not have to use the recommended photographer however if I choose to find my own professional photographer certain criteria MUST be met, in accordance with policelot guidelines.
8. I understand that all TV background jobs can take up to 12 weeks for policelot to receive payment. Policelot, normally receive payment within 4 weeks. When payment is received and cleared, monies will then be paid into a client account ready to go on the next payment run. Policelot undertake a payment run once a month, which is at the end of each calendar month. If the artists money is in the bank before the 25th of the month it will be paid at the end of that month on the pay run.
8a. I understand that, when money is received by policelot, my fees will be paid into policelot client account and all monies due being remitted to me within 3 months.
8b. I agree and understand that if any client defaults on payment, I cannot hold policelot responsible. Whilst all clients are believed to be credit worthy and reputable we do not guarantee and are not responsible for the non-payment of fees and expenses in relation to such engagements.
9. I understand that if a TV background artist is given a background role character name that consequently turns into something regular, and then the artist leaves the agency but the character is rebooked in the future at any time, the commission for this job must come to policelot. Similarly if an extra goes for a casting for a named character as a main part and gets the part, the commission from this role must always come to us at 17% now and in the future.
10. I agree not to accept any freelance work from a client or give out my personal telephone numbers to a client without agreeing it first with policelot.
11. I understand that failure to attend a confirmed booking may result in a charge of commission to my account unless I can provide a sick note from my doctor.
12. I understand and agree that if through misconduct, lateness or failure to attend a confirmed booking I cause a studio/employer financial loss, then policelot reserve the right to charge such losses to my account. (Commission that would have been due). If I am booked / penciled on several days work (continuity) and have agreed to film all days and then fail to show for any of the days for whatever reason, I must understand that the TV company may refuse to pay for any days already filmed due to the fact that scenes may have to be re-shot at the TV companies expense.
13. I authorise policelot to sign any written documents/TV contracts relating to any job that policelot may have secured and negotiated for me. I confirm that I will not sign any documents or release forms relating to bookings without first consulting policelot. I understand that if I sign any document/release form without agreeing it first with policelot that I cannot hold policelot responsible for any loss of income.
14. I understand and agree that I must not at anytime have my mobile phone with me on set, I will not approach any of the actors on set nor will I ask for an photos, autograph or request to leave early. I understand that I must abide by all rule and regulations set out by all the TV companies I work with.
15. I understand and agree that I will not divulge to the press/media or any other person any storylines or on set. I also agree that I will not share any information about any assignments with policelot on any social networking sites.
16. I agree that I will not consume alcohol or non-prescribed drugs before a job, or during a job. Anyone found doing so could be removed from the job and even our books at our discretion.
17. I understand that filming days can start from 6am and can last up to 12 hours and sometimes beyond.
18. I understand that I cannot take anybody with me on a job whether that is on location or at the studio.
19. I understand and agree that at times I will have to bring and have available certain items of clothing which the agency will inform me of, for certain productions.
20. I understand and agree if my appearance should change Eg Hairstyle, Hair Colour etc it is my duty to inform policelot. If there are any significant changes I agree to have my photograph re-taken.
21. I confirm that I hold a UK Passport and that I am eligible to work in the UK and I have a National Insurance number. (These will need to be scanned and copies will be held at the agency).
22. I understand that I am not under contract to policelot and I may leave the agency at any time, which I must confirm in writing to the agency giving the agency a seven day notice period. Policelot reserve the right to cease representation at anytime if any of our terms and conditions are broken resulting in full loss of booking fee and possible unpaid fees.
23, policelot reserves the right to amend these Terms and Conditions at any time.
I agree and accept the terms and conditions of policelot set out above.
